Clear Desk and Clear Screen Policy Checklist for ISO 27001

Document Desk Clearing Procedures

Let’s dive into creating effective desk clearing procedures that make life easier. Why do procedures matter? They ensure consistency, minimize clutter, and enhance security. Start by defining what a clear desk looks like, then detail step-by-step instructions. Got questions? Who should be involved? What resources are needed? Beat the confusion; a systematic approach is your ally against potential slip-ups.

Step by Step Procedures for Clearance

Attach Relevant Documentation

Key Personnel Involved in Desk Cleaning

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1. Office Manager
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2. IT Specialist
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3. Cleaning Staff
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4. Security Officer
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5. Department Head

Assign Responsible Person

Contact the Facilities Department

Identify Confidential Information on Desks

Searching for confidential treasures on desks may sound trivial, yet it's pivotal in safeguarding sensitive data. What type of information lurks around? Lists, folders, or sticky notes? Recognizing and handling confidential material properly nips security vulnerabilities in the bud. Navigate challenges by educating employees on identification techniques without delay.

Types of Confidential Information

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1. Personal Identification
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2. Financial Records
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3. Strategic Plans
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4. Customer Information
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5. Proprietary Designs

Desk Audit Frequency

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1. Daily
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2. Weekly
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3. Monthly
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4. Quarterly
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5. Annually

Methods for Identification

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1. Manual Search
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2. Software Scanning
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3. Employee Reporting
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4. Visual Inspection
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5. Inventory Systems

Assign to Desk Inspector

Immediate Discard Actions

Remove Unauthorized Items from Desks

Imagine a clutter-free workstation where only essential items reside. Does it sound blissful? By removing unauthorized personal or office items, you create space and reduce distractions. Decide on what stays and what finds its way home. Overcome reluctance by advocating the benefits of a tidy desk—it’s a win-win for focus and security.

Categorize Unauthorized Items

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1. Personal Gadgets
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2. Decorative Items
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3. Non-Work Documentation
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4. Food and Drink
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5. Unauthorized Storage Devices

Desk Checking Authority

Report Unidentified Items

Review Date for Desk Compliance

Upload Removed Item Photographs

Lock Away Sensitive Materials

What becomes of sensitive materials at the end of the day? They are safely locked away, of course! This task emphasizes the importance of security through proper storage procedures. Identify the right locking mechanisms and ensure access controls are stringent. Equip yourself with the tools to reduce unauthorized access and fortify your realm against breaches.

Types of Lockable Storages

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1. Filing Cabinet
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2. Desk Drawer
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3. Safe
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4. Digital Locker
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5. Storage Room

Standard Operating Procedure for Locker Usage

Access Level Required

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1. All Employees
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2. Managers Only
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3. IT Staff Only
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4. Department Heads
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5. Authorized Personnel

Incident Reporting Procedure

Assign Security Point of Contact

Clear Screens of Confidential Data

Think about leaving your screen unattended. Is there confidential data staring back at anyone passing by? Mitigate this risk with a simple action—clear screens before stepping away. What’s at stake? The integrity of your organization’s information. Maintain vigilance to avoid data breaches and potential reputational damage.

Actions for Clearing Screens

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1. Close All Documents
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2. Log Out of Applications
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3. Turn Off the Monitor
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4. Use Screen Privacy Filter
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5. Clear Browser History

Frequency of Screen Audit

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1. At Every Break
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2. Hourly
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3. Daily
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4. Weekly
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5. Monthly

Designate Screen Checker

Emergency Contact for IT Security

Verify Secure Disposal Methods

Not all paper meets a shredder, nor does every electronic file require permanent deletion. Ensuring secure disposal methods prevents unauthorized access to sensitive information. What's your method of choice? Shredding? Digital wipes? A secure disposal strategy alleviates fears of data leaks and bolsters compliance.

Disposal Methods Available

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1. Shredding
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2. Incineration
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3. Secure Deletion Software
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4. Recycling Bins
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5. Document Shredding Services

Assign Disposal Oversight

Attach Proof of Disposal Documentation

Checklist for Disposal Processes

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1. Identify Disposal Needed
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2. Confirm Method Appropriateness
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3. Complete Disposal
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4. Obtain Disposal Confirmation
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5. Report Completion

Alert Disposal Team

Enforce Password Protected Screensavers

Ensure your digital fortress is protected even when unattended. Password-protected screensavers? Yes, that measure! Implementing them guards against unauthorized data access. Embark on this task to bolster security. What's more secure than an auto-locking screensaver, auto-enabling after inactivity?

Screensaver Activation Time

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1. 1 Minute
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2. 5 Minutes
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3. 10 Minutes
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4. 15 Minutes
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5. 30 Minutes

Steps to Enable Password Protection

Upload Screensaver Settings Screenshot

Model and Brand of Workstation

Assign IT Setup Technician

Signage for Clear Desk Policy

Imagine walking into an office where the importance of a clear desk is visible for all. Having visible reminders in the form of signage ensures everyone is aware. Signs educate and serve as a reminder. What’s the main message? Keep it clear. From posters to digital reminders, find creative ways to convey policy messages.

Signage Formats Available